What You Need To Know About Medical Transcription

It is no secret that working in the health care industry is a challenging job, especially under difficult circumstances such as the recent corona virus pandemic. If you are working as a healthcare provider not only that you need to counsel patients, but you also have to keep detailed records about their condition (which is also required by the law). This basically means that you need to write down everything concerning the patient’s health, and you should be as detailed as possible, in order to minimize any possible complications that might arise from incomplete documentation. We do not doubt that you are keenly aware that you are dealing with human lives, and that the responsibility weighting down on your shoulders is huge. Medical records consist of the medical history and general information about the patients’ health. This is crucial info, especially if the patient goes to see another doctor or if he doesn’t come in for health checks regularly. In that case, it would be very beneficial for the patient’s health to have all the detailed notes in one place, and it would mean a lot for the next doctor, who would then be able to continue any treatments. Writing down medical records is often extensive, painstaking and quite exhausting work and therefore doctors, nurses and other healthcare providers tend to use recorders to record notes about patients. This method can be very useful for medical workers, saving them a lot of time and nerves, and enabling them to focus more on the general wellbeing of their patients, instead of wasting time on administrational work. But the main problem with this method of record keeping is that in most cases audio files aren’t allowed in a patient’s medical record. This is where transcriptions come into the game. Medical transcription means the conversion of content recorded by healthcare providers from audio to the written form. This way, medical professionals don’t have to do so much administrative tasks and can spend their time with more important aspects of their job.

Let’s dive a bit deeper into the world of medical transcription

All started with the rise of the 20^th century. During that time, usually stenographers would help doctors with shorthand note writing. With time, typewriters were invented which were later on replaced by recorders and word processors. Today, even more sophisticated devices, lice speech recognition software have become more and more popular, especially in the dynamic field of medicine but also in other fields like law. 

Where exactly lies the importance of medical transcription? First of all, medical transcription is already one of the crucial methods when it comes to efficient and accurate record keeping. Also, since we live in a time where everything is digitalized, medical records are also usually saved in a digital format and kept in the hospital’s server or the cloud. Medical transcriptions are available as digital text documents which can be downloaded and printed out if needed. On top of that, transcribed medical records can easily be used in order to bill insurance companies. Due to all these immense benefits when it comes to record keeping, having a good system of transcribing medical records is one of the most important factors for efficient running of any kind of medical organization.

Now let’s look at how medical transcriptions are done.

Usually, there are two ways to do transcriptions. They can be done by professional human transcribers, or by a speech recognition software. A speech recognition software is part of the AI technology. It is able to transform the spoken word into the written format. The major drawback of machine transcription is that the accuracy still isn’t nearly as high as when the job is done by a human being. Also, a software isn’t able to edit the transcription. It also has a hard time to recognize accents. Due to all these factors, it is not really advisable to use speech recognition software when you are dealing with sensitive records, like patient’s medical records. In this line of work, precision is of utmost importance, and you need to make sure that your transcription is completely reliable, without any errors when it comes to important parts like descriptions of illnesses or prescribed doses of medicine.

Medical transcriptions are important files and this is why the accuracy of those documents should be near to perfect. Professional human transcribers are trained to do the job well. Besides being able to understand the context and also various accents, they are also proficient in medical terminology. This is why you should only use skilled human transcribers to do medical transcriptions.

Let us talk about outsourcing

If your clinic has in-house transcribers you don’t need to worry about finding a transcription service provider. This is the best-case scenario, but due to financial reasons, it is not always possible for medical institutions to have on-site transcribers.  In situations like these it is of utmost importance to find someone reliable to do this task for you. Medical transcription should be done by trained professional, with years and years of experience of transcribing medical documents. This way you can make sure to get a good result. This is also going to be a cheaper option, since transcription prices are affordable nowadays.
Also, it is important to mention that you don’t have to worry about the privacy of the medical records, since secure servers are used by most transcription service providers. Professional transcribers also sign a non-disclosure agreement prior to starting to cooperate with transcription agencies. 

By outsourcing a transcription task, the result will be a high quality, accurate transcript. At the same time, you will spend less money on it. Just make sure to choose a good partner for your transcription.

Gglot is a great transcription company. We offer you medical transcriptions, done by professional transcribers. Our turnaround times are quick and we offer fair prices. You can send us your audio files through our secure website and when the transcripts are ready you can simply download them.

To conclude this article about the numerous benefits of medical transcription, we would just want to add a small commentary on our mission as a provider of high-quality transcription services. Our company cares about general wellbeing of people in general, and we are particularly sensitive about providing the most precise transcription services humanly possible to the medical sector. We know how important health is to you, no matter if you are doctor or a patient. Therefore, it is crucial for us to prevent any cases of misinformation or confusion when it comes to medical documentation.  Not only healthcare providers can benefit from transcriptions, but patients as well. There is no need for confusion, misheard words, unclear instructions, lack of comprehension, asking the doctor to repeat himself, anxiety about not absorbing all the info about the possibilities of your treatment or misunderstanding some instructions on how to dose the medication properly.

The solution for all misheard words or confusing instructions, and general anxiety about errors in medical files is actually quite simple and it does not require any advanced technical knowledge. Doctors can use any kind of recording app to record the important info about their patients. These audio files can then be sent to our team of transcription masters at Gglot. Your audio will be transcribed perfectly in a blink of an eye. You will be surprised how soon an extremely precise transcription of your audio content will be finished. You then have an option to choose any kind of digital format for that transcript, and you also have the possibility to make any last-minute edits to the transcript.

That is basically it. You can be sure that every single word that you recorded; every little detail that is important for you is accurately written here in this precise transcription. You now have an option to save it to your computer, add it to the patient’s digital folder, or you can print out a physical copy and add it to the archives. The possibilities are endless.

A good thing about having precise transcriptions like these is that they enable you to quickly revise all the important information concerning the health of your patients. You can do this whenever you want. We know how important health is, and that is even more true in chaotic times like these, where precise medical documentation can save lives.  It is for this reason that you should spare no expense in order to have the most reliable archiving system of your patient’s documentation. We at Gglot will do our best to make your work easier, and therefore also the lives of your patient. Good info is crucial when it comes to medical field, and when you rely on us for the transcription of medical documentation, you can be sure you are employing the services of proven transcription experts that will never let you down, and will deliver your transcripts as fast as humanly possible, with the accuracy that can hardly be matched by anyone else.