The Most Effective Method To Use Transcripts For Investigations

There’s a reason why the protagonists in police stories are continually whining about “managing administrative work.” Working as a cop, analyst, or examiner includes a ton of tedious regulatory and administrative undertakings. As police divisions have developed in the advancements they use, there is more recorded data than any time in recent memory: body camera film, witness interviews, observation accounts, and sound notes. All this data has to be assessed and documented.

A short intro to insurance and investigative transcriptions  

Proving the innocence or guilt of someone in the field of law is always a tricky business. Not only is there so much jargon, difficult-sounding Latin words and similar obscure terminology floating around, there’s also the fact that cases can devolve into sessions of empty rhetoric where whoever can twist the other party’s words the most wins. As such, the strength of the case will often depend not so much on evidence presented but also on the eloquence and credentials of the lawyer or attorney.

However, this is not to say that all evidence in law is useless and should not be prioritized as much as finding the greatest orator around the block to field against the other party’s lawyer. The power of evidence in court should not be underestimated. No matter how eloquent a lawyer can be, presenting what is essentially bogus, falsified evidence, or even too little evidence in court, is a surefire way to get a case benched and dismissed.

In the legal world, the importance of accurate evidence is of most importance in investigative cases. For this reason, many legal practices usually ask for investigative transcriptions from transcription services. Investigative transcriptions, simply put, are transcriptions of evidences gathered from investigations conducted either by law firms, detectives, or the authorities. The kinds of evidence can range from something as seemingly mundane as the fact that Mr. A forgot to pay back the $3.00 he owed Mr. B, or that Ms. M was ripped off by Mr. N who sold him grossly overpriced apples to something more serious-sounding such as a phone call that proved Mr. Y cheated in the local mayoral elections, or a recording of Mr. X confessing he murdered Mr. Z.

In essence, whenever something or someone presents an evidence made into audio or video format which can be used in court, that audio or video can be given to transcription services to work on.

There are many types of transcriptions that can classified as some sort if investigative transcriptions, some of them have cool-sounding names such as crime scene investigations (think CSI or Hawaii Five-0), medical investigations (Medical Investigation–type things), or forensic investigations (like those in Forensic Files). There are also the less awesome-sounding ones but are important nonetheless such as insurance investigations, property investigations, scientific investigations, and the like.

Out of all the examples mentioned above, insurance investigations deserve special mention for these are rather common in today’s world where everyone seems to have some kind of beef or dispute to settle with their insurance companies. Insurance investigations, as the name explains rather handily, are investigations about insurance claims. These investigations delve into the facts of an insurance case, and as such the gather quite an enormous amount of data in various formats. These include insurance statements issued by one party or another, insurance and damage reports to show the insurance company that damage has been done to something, as well as agent summaries and file interviews.

In order to raise efficiency, legal firms make use of transcriptionists who offer different types of legal transcription services, to work on these kinds of files and data in order to present a transcript that is much easily reviewed than, say, hour-long private hearings or interviews. These transcripts can then be used to review pertinent facts and evidences, and can even replace audio and video recordings themselves when needed — although nothing quite beats auditory and visual data in court hearings.

Investigative transcriptions, like all legal transcriptions in general, must be as accurate as possible and as close to the source material as it can be so that no essential data is lost. Data in these types of investigations are very important, so much so that it is not an understatement to say that these cases hinge more on who can deliver the correct data at the right time, than getting a good lawyer who knows his way around the court (although this is still important). As such, consider hiring a quality legal transcription service that can provide you good quality transcripts at fast turnaround times with affordable rates.

Benefits of using transcripts for investigations

Desk work doesn’t need to be so time consuming. Proficient, precise transcription services can drastically assist numerous assignments for officials and specialists, giving them additional time back in their days to zero in on more significant activities. Here are only a couple of the manners in which transcription can benefit law requirement examinations.

Proof Management

Speech to text services, including both AI-helped and human transcription, are priceless for advanced proof administration. Accessible transcriptions permit law implementation experts to rapidly discover key minutes inside sound or video accounts during an examination. In the event that you have to affirm that a suspect got their Miranda warning, that can be checked very quickly with an accessible transcription of the capture. In the United States, the Miranda warning is a type of notification customarily given by police to criminal suspects in police custody (or in a custodial interrogation) advising them of their right to silence; that is, their right to refuse to answer questions or provide information to law enforcement or other officials. These rights are often referred to as Miranda rights. The purpose of such notification is to preserve the admissibility of their statements made during custodial interrogation in later criminal proceedings. You have probably heard some variation of the following paragraph in about million movies and TV shows:

You have the right to remain silent. Anything you say can be used against you in court. You have the right to talk to a lawyer for advice before we ask you any questions. You have the right to have a lawyer with you during questioning. If you cannot afford a lawyer, one will be appointed for you before any questioning if you wish. If you decide to answer questions now without a lawyer present, you have the right to stop answering at any time.

Another benefit of having transcriptions is that it permits officials to abstain from viewing (or rewatching) conceivably upsetting video materials, they can just read the transcript.


Interviews are a key part of analytical work, and law implementation experts direct a great deal of them. Regardless of whether these meetings happen by means of the telephone, video visit, or face to face, the sound and video chronicles should be explored for reports and proof. However, deciphering interviews in exactly the same words is a dreary assignment that can anchor officials and agents to their work areas and keep them from accomplishing significant work in the field.

Transcription services can accelerate this cycle and convey total, precise meeting records. With verbatim record, agents can see the subtleties of their meetings past an in exactly the same words describing, with subtleties of the discussion still unblemished. What’s more, contingent upon the need, transcriptions can likewise incorporate timestamps and speaker ID if there is more than one meeting subject. Exactness is central while deciphering these meetings, which is the reason an industry-driving service like Gglot ensures 99% precise records.

Voice Notes

An assortment of innovations exists to catch law implementation experts’ sound notes. These apparatuses permit officials and specialists to rapidly record their considerations and perceptions on location, filling in significant subtleties that may be missed on record. In any case, these sound notes can rapidly accumulate, making an overwhelming measure of substance to filter through for key data.

Programmed and human transcription services can give officials more opportunity to return to their networks and examiners more opportunity to effectively take a shot at their cases.

Surveillance Recordings

Observation can take many hours, and burrowing through that substance to discover valuable minutes can be unfathomably tedious. Outsourcing these chronicles to a transcription supplier can spare specialists a long time of work area work, streamlining the time it takes to prepare the data for court.

Composing Reports

Notwithstanding a wide assortment of proof administration uses, programmed and human transcription can essentially accelerate report composing. When officials have the entirety of the key subtleties in a quick, precise content arrangement, they can rapidly plug that data into their report and proceed onward with their obligations.

Make Efficiencies with Transcription

A 2020 Gglot research report found that 79% of respondents named time reserve funds a tremendous profit by utilizing speech-to-text services. Besides, 63% positioned it the top advantage. That time-reserve funds applies to law authorization examinations too. Records of meetings and other sound or video proof will quicken work processes while giving exact, secure data to help prepare a case court. With programmed or human record administrations like Gglot, officials and examiners will get back hours in their days to serve the network, follow up leads, and accomplish the work they need to do.