Why Transcribe? 10 Ways Transcription Benefits Your Workflow

With the ascent of online video, it’s amazing there aren’t more discussions on the advantages of transcription. The vast majority of people have seen inscriptions or captions on TV programs, or if nothing else they recognize what they are. This transformation of sound into text is called transcription.

Transcription has been with us for quite a while. Envision a minstrel or a bard quite a while in the past, Shakespeare or Byron, pacing and directing new work to some modest copyist. This is a similar idea as transcription and the reasons why we still transcribe stuff it is straightforward, transcriptions:

  • Improve turnaround time
  • Increase the value of your content
  • Help employees focus
  • Improve accessibility
  • Help with precision
  • Help to fully engage with an interview
  • Assist with time saving
  • Improve collaboration across workplace
  • Improve archiving
  • Help with self-reflection

Here’s some more info on the advantages of transcriptions:

Improve Turnaround Time

In fields where sound or video material takes a noticeable role, transcriptions can truly accelerate a video editor’s work process. With a written record, editors can stamp areas where revisions must be made and then they can return to editing. Switching too often between assignments is a real killer of efficiency. With the benefits of transcription, editors won’t need to move among viewing and editing continually.

Increase the Value of Content

Numerous organizations use transcription to make video content effectively accessible. Search engines can’t watch a video or tune in to sound. On the off chance that a video is transcribed or captioned, Google bots can peruse the records and know precisely what substance is contained inside the video. Contingent upon the length of the recordings you produce, there might be important data on various subjects contained inside a single video. Transcriptions of these more extended recordings may uncover some normal limits between various subjects, so every record could be separated into a few distinct pages or blog entries on your site.

Helps employees focus

In all ventures, transcribing meetings and speaker events gives representatives readable records without having to ask somebody to take notes. This can help repurpose a transcription into marketing content. Examination has demonstrated that visual memory is endlessly more reliable than audio memory. On the off chance that workers are given transcriptions of audio or visual content, they’ll hold that data much better.

Improve accessibility

In 2011, President Obama extended the Americans with Disabilities Act (ADA) to incorporate a specification for open sound and visual material to be available to all viewers. This implies it’s unlawful for sound and visual substance makers or merchants who work in the public sector to exclude subtitles or transcription in their material. In any case, you shouldn’t accomplish something since you realize you’ll get in a difficult situation on the off chance that you don’t. Having transcriptions for the entirety of your sound and visual material means that you care and are aware of any and each possible watcher.

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If your intent is to quote interview subjects during a research paper or similar task, then word-for-word precision is fundamental. If you fail to take care of this, you could land yourself in liable legal issues, or even struggling to garner reliable interview sources in the future.

A transcript can ensure you never face this dilemma, especially if you consider the type of transcript you need ahead of time. Verbatim reporting, for example, captures interviews word for word, ensuring you remain on the right side of the law at all times.

Even in interview applications where quoting isn’t necessary, detailed note transcripts that focus more on crucial details and the context in which they’re stated can be a huge help. After all, trying to remember an interview by memory can see you confusing sentences and meanings in no time. That’s something you never need to worry about with an easy-to-follow detailed notes transcript or similar on-hand at all times.

Fully engage in an interview

When you are interviewing someone, it can sometimes take a lot of mental juggling. You’re not only asking relevant questions, you’re also trying to listen to the answers, paying attention to the details so that you can consider the next questions you want to ask. You also don’t want to miss anything, so you’ll even need to note everything down at the same time!

Transcribing an interview can make it much easier to balance all of this. By recording the interview, you won’t need to rush to scribble down your notes. Instead, you can engage fully in what’s happening, ensuring you don’t miss anything important. And once you get a transcript, you can rest easy that you have an accurate record of everything that was said, especially if you use a professional transcription service. 

Furthermore, while you may have pre-planned questions prepared, it is vital that you’re ready to get the most out of the interviewee in the moment, which means that you need to think of great follow up questions on the spot. Again, recording the interview and getting it transcribed will allow you to be present throughout the interview and get all the information you need without worry.

Time saving

Attempting to record a one-hour interview in-house could take as long as eight hours. This is time you can’t afford to spare, and it’s a commitment you can skip by turning to transcription services. Using automated processes and the capabilities of expert transcribers, a reliable company will be able to get high-quality interview transcripts back with you easily.

What’s more, transcripts themselves can save you a great deal of time when it comes to revisiting what interviewees said, especially when you’re using easy-to-read detailed notes. By removing necessary breaks, pauses and digressions, options like these are an incredibly efficient choice for helping you to pinpoint critical information or revisit specific discussions points as you need to.

As simple as that, you can shave hours off your interview processes, making for increased efficiency elsewhere in your workplace, and guaranteeing that every interview reaps the results you’re after.

An easy way to collaborate across the workplace

Often, interviews and the findings discovered within require observation from more than one person. In fact, entire workplace departments often need access to each completed interview at a moment’s notice. Luckily, transcription offers an incredibly easy way to make that happen.

By removing the need for the sharing of the large audio or video files that you may have relied on until now, text transcription stands to make life easier for everyone. One small text document that you can store within your cloud software will be all it takes to make this work. Just make sure that you’re storing that information according to data compliance for fail-proof interview sharing moving forward.

A detailed transcript that removes superfluous content will also make it easier for even outside parties to understand the general gist of your findings. And, of course, verbatim undertakings guarantee that even colleagues that didn’t conduct an interview themselves can quote accurately, and within the context intended by your interviewee at all times.

Improve archiving

Obviously, interview findings of any kind are most relevant during the direct aftermath of the interview itself. Recruitment usually occurs within a few weeks, and most researchers will put their findings together in no more than a year. Still, that’s not to say you shouldn’t always keep hold of easy-to-access interview transcripts for records you can trust even in five-ten years.

The reality is that you never know when you’ll need to return to even seemingly resolved interview processes. It may, for instance, emerge that an applicant lied about a qualification or previous job. In this instance, a recruiter would need to return to their interview to address and also prove the lie in question. Equally, a test subject may dispute a quote years down the line that you need to corroborate with the relevant evidence. On a far less dramatic note, you may also just want to return to certain studies to see whether you’re able to discover any new findings as you do.

Interview transcripts can always make this possible, especially when stored on computer files that don’t take up office space. With these to hand, you’ll find yourself in the ideal position to access interviews from years previous at the click of a button.

A chance for self-reflection

If interviews play a large part in your working life, then self-reflection is as crucial here as it would be for, say, your performance during meetings. More so, in some cases, considering that you’ll often be the only person in the interview room at the time, only by revisiting and evaluating your questions and general manner can you ever hope to improve.

Of course, memory is imperfect, especially when it comes to our own performances. You certainly wouldn’t be alone in recalling that an interview, or at least your side of it, went a lot better than it did. That’s no way to improve your processes, and it could see your interviews revealing limited insight, even moving forward.

A recorded and detailed transcript can make sure that doesn’t happen by providing an undeniable record of exactly how your interview progressed. As well as being able to assess your performance, this will allow you to gain critical insights regarding question quality and more from outside parties. It’s these external insights that could, ultimately, lead to improved question techniques and unrivalled revelations in future interviews. And, none of it would be possible without taking the time for transcription.


In case you’re searching for a transcription services, you have several choices. Contingent upon your spending plan, you may select to utilize a programmed transcription service, such as Temi, for 0.25 $ for each minute. Or on the other hand, employ a human-controlled help, similar to Gglot, to accomplish the work for $0.07 for every minute. Notwithstanding your financial plan, the times when you had to transcribe material yourself are finished — however the advantages of transcription stay ample.